Client Onboarding Form

Client Onboarding

Please complete this form to formally open your file

File Reference Number

Please enter the file number provided to you during your consultation booking

File Number * Format: HMA-YYYYMMDD-XXXX

Client Type

In order for us to formally open a file and proceed with assisting you, we kindly request that you provide us with the following information and documents, as required for our records and in compliance with the Financial Intelligence Centre Act (FICA).

Personal Client

Individual seeking legal services

Company/Organization

Business entity seeking legal services

1. Personal Details

Full Names and Surname *

Identity Number / Passport Number *

Date of Birth *

Marital Status *

2. Contact Details

Physical Residential Address *

Postal Address (if different)

Contact Number(s) *

Email Address *

3. FICA Documents

Please upload certified copies of the required documents

Certified Copy of ID/Passport * PDF, JPG, or PNG format

Proof of Residential Address * Not older than 3 months (utility bill or bank statement)

4. Source of Funds

Please indicate the source of funds that will be used in relation to this matter

Source of Funds *

Supporting Documentation (if available) Bank statements, sale agreements, loan agreements, or letters confirming inheritance

5. Matter-Specific Information

Brief Description of the Matter *

Relevant Documents (if any) Any documents already in your possession relating to the matter

1. Company Details

Registered Company Name *

Company Registration Number *

VAT Number

Company Type *

2. Registered Office Details

Registered Office Address *

Postal Address (if different)

Contact Number(s) *

Email Address *

3. Authorized Representative Details

Details of the person authorized to act on behalf of the company

Full Names and Surname *

Position in Company *

Identity Number *

Contact Number *

Email Address *

4. Directors/Shareholders Information

List of Directors and Shareholders *

5. FICA Documents

Please upload certified copies of the required documents

CIPC Registration Documents * Company registration certificate and CK documents

Proof of Registered Address * Not older than 3 months

Representative's Certified ID Copy * Authorized representative's ID document

Board Resolution Authorizing the representative to act on behalf of the company

6. Source of Funds

Source of Funds *

Supporting Documentation (if available) Bank statements, financial statements, or loan agreements

7. Matter-Specific Information

Brief Description of the Matter *

Relevant Documents (if any) Any documents already in your possession relating to the matter

Privacy & Security Notice

All information provided will be treated in strict confidence and used solely for the purpose of opening your file and complying with legal requirements. Your documents will be securely stored and handled in accordance with the Protection of Personal Information Act (POPIA).